Winter Artisan Market Online Application

ARTIST REGULATIONS

All work presented at this event must be handmade and original by the artist presenting and selling. Applications will not be considered complete if an image of the artist producing their work or of their studio is not attached. The jury committee has the final authority to determine if the artist applicant meets these guidelines.

To ensure a balanced market experience, this event will be limited to no more than:

  • 13 Jewelry Artists (or no more than 17% of participants if event capacity is not reached)
  • 3 Metal Yard Artists (or no more than 5% of participants if event capacity is not reached)

ARTIST SPACE PARTICIPATION FEES

  • Sonoran Arts League Member Rate – $75
  • Artist Rate – $100

Participants are responsible for transacting their own sales; the event WILL NOT offer centralized checkout.

OPTIONAL ADD ON SERVICES

  • Table Rental – $10
  • Labor to Load-In – $25 (assistance to help unload boxes and containers from the vehicle, pop up your tent, and, if needed, attach heavy items like panels, grids, and tent weights)
  • Labor to Load-Out – $25 (assistance to help load boxes and containers to the vehicle, take down your tent, and if needed, detach heavy items like panels, grids, and tent weights)

*Hired labor is not available to set-up individual products and decorate inside tents. If you wish to purchase Load-In/Load-Out assistance after completing this application, you must notify The Holland Center no less than 48 hours prior to the event. Any requests for additional labor made less than 48 hours prior to the event cannot be guaranteed.

CANCELLATION POLICY

All cancellations received in writing on or before October 1, 2021, receive a refund less a $25 processing fee. Artist cancellations after October 1, 2021, will not be refunded or credited.

Should the event be cancelled due to municipal COVID-19 restrictions artists will receive a full refund or credit.

SALES TAX & LICENSES

An Arizona Department of Revenue Transaction Privilege (Sales) is required for any/all sales, which sales are subject to City sales tax. Temporary licenses are available, if you will be conducting business for less than 30 consecutive days.

Participants are solely responsible for the collection and remittance of sales tax to the City of Scottsdale and the State of Arizona.

Transaction Privilege Tax Application: https://azdor.gov/transaction-privilege-tax/tpt-license/applying-tpt-license

City of Scottsdale Business License Application: https://www.scottsdaleaz.gov/Assets/ScottsdaleAZ/Licenses/business-registration-application.pdf

**Artists completing this application before their License is available should fill in the word PENDING on the license section of this application and plan to email your license number to The Holland Center once it is received.**

AVAILABLE BOOTH LOCATIONS

There are both indoor and outdoor booth options and you may request your preference on the application. Fees are the same for both. There is a limited number of indoor spaces and they are filled on a first come, first served basis.  If you are requesting an indoor booth and will be using any type of panels, be sure to indicate this on your application as we can not change booth location assignments on the day of the event and not all spaces accommodate panels.

TENT CANOPIES AND WEIGHTS (OUTDOOR VENDORS ONLY)

All white tent canopies are required for this festival. No color deviation will be allowed, including both the canopy and sidewalls. Tent weights of 40lbs or more are required on each leg of your tent. Artists who fail to properly weight their tent will not be permitted to participate in the market and will not be reimbursed. There is no staking allowed on the grounds.

BOOTH SET-UP

Indoor vendors may set up on Thursday, December 2nd from 1pm- 4pm or Friday, December 3rd from 6:30am-8:45am.

Outdoor vendors may set up their tent and tables on Thursday, December 2nd from 1pm-4pm and load in merchandise on Friday, December 3rd from 6:30am-8:45am. Please note, security will not be provided on Thursday night, so it is not encouraged for outdoor vendors to load in merchandise on Thursday. Onsite security will be provided on Friday night.  Vehicles may drive up to outdoor booth spaces to unload. All vehicles must be out of the event footprint by 8:15am.

All booths must be set-up by 8:45am on Friday and Saturday morning and open by 9:00am.

BOOTH TEAR-DOWN

Tear-down may not begin until Saturday at 4:00 pm when the market ends. Vehicles may drive up to the booth space to load up products. Artist must breakdown their set-up before pulling their vehicle up.

APPLICATION PROCESS AND NEXT STEPS

Applications will be reviewed on a rolling basis beginning August 6, 2021. All artists will be notified of their participation status no later than September 15, 2021.

A welcome packet with all event details and booth assignments will be e-mailed to each artist no later than October 1, 2021. All welcome packets will be sent electronically.

Any questions in advance of the welcome packet being sent out can be communicated directly to info@sonoranartsleague.org or info@azfcf.org.

Please fill out all required fields:

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If you are unable to upload photos, please email them to info@azfcf.org. Be sure to include your NAME and APPLICATION PHOTOS in the subject line.

Please note, indoor spaces are on a first come, first served basis.

Invoices will be sent following review by the Jury Committee and must be paid in full by October 8, 2021.

TERMS AND CONDITIONS

I certify that I am 18 years of age or older.

I certify that all presented work is original and produced by the exhibiting artist. No "buy/sell" mass-produced component assembly, or other art that is not personally created and produced by the applying artist is permitted. Work which has been produced with commercially-acquired kits, molds, patterns, plans, prefabricated forms or other commercial methods is not permitted.

Artists must be present throughout the entire festival in order to exhibit.

Original works must account for a minimum of 50% of the booth. Reproductions/prints may not be greater than 50% of the booth. Any editions must be numbered and signed and presented as limited editions to the public.

Artists will only be allowed to display and sell artwork in their booth that is reflected in their application. Artwork in mediums other than those listed on your application will not be permitted to be sold.

This event is rain or shine. No refunds will issued due to weather conditions

Artists may not play videos or music in their booths.

All applicants are required to check in prior to setting up. Photo identification may be requested.
Booths must be set-up by 8:45 AM on Friday and Saturday morning and open by 9 AM and remain open until the official close both days at 4pm.

Artists located outdoors must provide their own white tents, tables (unless rented through the Holland Center), display panels and chairs. Canopy tents must be white, fire retardant, and tied down with a minimum of 40 pounds of weight on each leg at all times.

Complete rules and regulations will also be included in acceptance information and artists agree to abide by all rules/regulations to ensure a quality event for all participants.

By participating, artist acknowledges photographs and/or video may be taken during the event of their booth, work, or person and used for future festival marketing materials.

If you are having trouble submitting your application, please be sure ALL areas marked with a RED * are completed.

If you do not receive a SUCCESS note after SUMBIT, your application did not go through to us.

Certain browsers have issues with certain forms, we recommend you use CHROME to complete this one.

If you still aren't having any luck, don't throw your computer out the window. Please send an email to info@azfcf.org with your photos and contact information and we will get in touch.

THANK YOU!

Contact Information

Winter Artisan Market